Invoice4Biz AI Receptionist
AI Receptionist for Small Business
A virtual AI phone receptionist that answers your business calls, talks with your customers, collects their name, phone number, email, and reason for calling — and takes messages when you can't pick up. Built for florists, contractors, and other service businesses, right inside your Invoice4Biz invoicing software.
Features
What the AI Receptionist does
Answers incoming business calls
Your AI receptionist picks up when customers call your business, using a greeting you control.
Talks with customers naturally
It answers questions about your services, hours, and pricing — using the business info and FAQs you teach it.
Collects caller details
Captures the customer’s name, phone number, email, and reason for calling — every time.
Takes messages for you
When a caller needs to speak with you, the AI takes a message and it appears in your Invoice4Biz dashboard.
Handles appointment & callback requests
Callers can request an appointment or a callback, and the request lands in your messages with their contact info.
Transfers to a real person when needed
When you allow transfers, the AI can connect the caller straight to your phone — you decide when.
Honest status
What's live today — and what's coming soon
Ready today
- • Business profile, custom greeting, and call-transfer settings
- • Teach Your AI: your services, hours, pricing, and custom FAQs
- • Message capture — caller name, phone, email, reason, and message
- • Appointment and callback requests delivered to your dashboard
- • Minute tracking (100 minutes included, extra blocks only with your approval)
Coming soon
- • Live call answering and transfers — these activate as soon as your business phone line is connected (phone service setup is in progress)
- • Customer information lookups during calls, where supported
We only advertise what works. Every feature above is labeled honestly so you know exactly what you're getting.
Who it's for
Built for service businesses
AI receptionist for florists
Answer flower orders, delivery questions, and pricing calls while you're arranging. The AI takes messages and callback requests for the ones that need you personally.
AI receptionist for contractors
On a job site and can't answer the phone? The AI collects the caller's details, quotes your services, and sends you the message — then send the invoice from Invoice4Biz when the job's done.
Privacy by design
Never touches your invoices or payments
The AI Receptionist is a simple utility for answering calls, FAQs, and taking messages for you. It never handles invoices, payments, or sensitive customer billing data — those stay in Invoice4Biz's separate, secured invoicing and bookkeeping tools.
Pricing
$49/month — 100 minutes included
The AI Receptionist is an add-on to any Invoice4Biz plan. 100 minutes of AI call time are included each billing period. If you need more, extra minute blocks are only added with your explicit approval — never an automatic overage charge. See how it pairs with Invoice4Biz Bookkeeping, or explore Invoice4Biz invoicing.
FAQ
AI Receptionist questions, answered
What is an AI receptionist for small business?
An AI receptionist is a virtual phone receptionist that answers your business calls, talks with customers, answers common questions, collects caller details, and takes messages when you can’t pick up. Invoice4Biz’s AI Receptionist is built specifically for small and service businesses, and it lives right inside your invoicing software.
Does the Invoice4Biz AI Receptionist answer live calls yet?
Live call answering is built into Invoice4Biz and activates as soon as your business phone line is connected to the service — that final phone connection is currently in setup, so live call handling is labeled Coming Soon. Everything else — your business profile, greeting, FAQs, message collection, transfers, and minute tracking — is ready today.
Can the AI receptionist take messages and collect customer information?
Yes. When a caller wants to reach you, the AI collects their name, phone number, email if provided, and the reason for their call, plus any message. Every message shows up in your Invoice4Biz messages screen with a callback number.
Is an AI receptionist good for florists, contractors, and other service businesses?
Yes. The AI Receptionist works for any service business — florists, contractors, cleaners, salons, and more. You teach it your own services, hours, pricing, and FAQs, so it answers the way your business would.
Does the AI receptionist handle invoices or payments?
No — by design. The AI Receptionist never handles invoices, payments, or sensitive billing data. It focuses on calls, FAQs, and messages, while Invoice4Biz’s invoicing and bookkeeping tools handle your billing separately.
How much does the Invoice4Biz AI Receptionist cost?
The AI Receptionist is $49/month and includes 100 minutes of AI call time per billing period. If you need more, extra minute blocks are available — and only added when you explicitly approve them. No surprise overage charges.
Never miss another customer call
Set up your AI Receptionist in Invoice4Biz today.